 |
 |
| Registration and Hotel Information |
|
Procedure
The registration form should be used for Congress Registration, Hotel
Reservations Boxed Lunch vouchers, as well as reservations for Social
Program and Excursions. All participants must register using the official
registration form either online at www.isth2009.com or by mail, using the
registration form included in this announcement.
All participants must submit a completed registration form. The ISTH Congress
requires the full data for each individual participant, including updated postal
address and email address. Incomplete registration forms cannot be
processed.
Registration Deadlines
Save on the registration fee by registering before February 28, 2009
| Registration fee | Before February 28 |
After February 28 |
On-site |
| ISTH Member | $ 550 | $ 750 | $ 950 |
| ISTH Non Member | $ 800 | $ 1,000 | $ 1,200 |
| Trainees / Students* up to the age of 38 |
$ 175 | $ 250 | $ 350 |
| Exhibitors | $ 210 | $ 310 | $ 410 |
| Accompanying Persons | $ 150 | $ 200 | $ 280 |
| SSC Meeting attendance only Saturday July 11, Sunday July 12, 2009 |
free |
Fees payable in USD only.
* For trainees and students, a letter of confirmation from the Head of Department on departmental letterhead must be sent with the registration form. Students older than 38 can request a waiver from this age restriction, by providing a brief explanation and a letter from the Department Chair confirming their student status.
Early registrations will be accepted until February 28, 2009. The reduced fee will only apply when early registration is accompanied by payment.
A number of food court options are available for purchasing lunches at the Congress. For the convenience of participants, prepared Lunch Boxes will also be available on Monday through Thursday, if purchased in advance. A total cost of $88 for the four lunches can be arranged when you register.
ISTH Membership
If you are not yet a member of the ISTH and wish to qualify for a reduction
in registration fees, please apply online at http://www.isth.org/Membership/tabid/156/Default.aspx .
Membership application forms are available online from www.isth.org and
inquiries may be addressed to Sharon Overcash, Membership Secretary, via
email at membership@isth.org. Annual dues for membership are $160.00 USD. Dues are for the calendar year, January -
December. In order to qualify for Congress registration at the members’
registration rate, you must be a member in good standing by April 15, 2009.
If you do not register on-line, your registration
form together with your payment (in USD)
should be sent to the Congress Secretariat:
MCI Suisse SA |
 |
|
 |
Payment
Full payment should be received before the relevant deadline. To
facilitate processing, participants should clearly indicate their
name, file number and the purpose for which the payment is
made on all remittances.
Either of the following means can be used for payment:
Eurocard/Mastercard, Visa and American Express will be
accepted.
Please fill in your full credit card information on the registration
form.
Payable in USD to MCI Suisse SA - ISTH 2009
UBS SA - CP 2600 - 1211 Geneva 2 - Switzerland
Account Number 240-369.393.61X to UBS S.A.
CP 2600 - CH Geneva / Switzerland
IBAN: CH19 0024 0240 3693 9361X
Please indicate “free of charge for the receiver account.”
A copy of the bank transfer should be sent together with the
registration form.
Group Registrations
For group registrations, a minimum of 10 participants is required.
Please contact the Registration and Accommodation Department
at MCI Suisse SA to obtain the group registration form.
Congress documents and bags can be collected as “Early Pick-up“
upon request.
Registrations from Italy
The Congress has chosen AIM International Group to collect on
behalf of ISTH all applications from Italian pharmaceutical
companies, and file them with the appropriate Italian Health
Ministry officials.
For further information, please contact:
| AIM Group - AIM Congress Via Flaminia, 1068 IT - 00189 Rome - Italy |
|
| Phone: | +39 06 33053.227 |
| Fax:. | +39 06 3333650 |
| Email: | g.sicilia@aimgroup.it |
| Website: | www.aimgroup.eu |
Confirmation
A confirmation of registration and payment status will be sent to
the individual or company that requests registration. Confirmation
will be sent only when the corresponding payment is received.
Participants should bring the letter of confirmation to the registration
desk at the Congress venue when collecting their
documents.
| The Registration Desk at the BCEC will be open as follows: | ||
| Friday | July 10, 2009 | 3:00 PM - 6:00 PM |
| Saturday | July 11, 2009 | 7:00 AM - 6:00 PM |
| Sunday | July 12, 2009 | 7:30 AM - 7:30 PM |
| Monday | July 13, 2009 | 7:30 AM - 6:30 PM |
| Tuesday | July 14, 2009 | 7:30 AM - 6:30 PM |
| Wednesday | July 15, 2009 | 7:30 AM - 6:30 PM |
| Thursday | July 16, 2009 | 7:30 AM - 6:30 PM |
Please arrive early if you wish to register on-site.
Please also note that availability of hotel accommodation at that
time may be limited.
MCI Suisse SA has reserved a large number of rooms in different hotel categories and offers discounted room rates for the Congress participants. Only reservations made through MCI Suisse SA will benefit from these rates. All these hotels are located in the City Center, or near the Convention Center. As an added benefit for booking your hotel through the Housing Bureau (on-line registration), a free shuttle bus service is provided between your hotel and the BCEC.
|
For any question, kindly contact:
ISTH 2009
c/o MCI Suisse SA
Rue de Lyon 75
CH-1211 Geneva 13 – Switzerland
Phone: +41 22 33 99 587
Fax: +41 22 33 99 631
Email: isth2009reg@mci-group.com
View list of Hotels in PDF and also view Boston Hotel Map |
Since Boston attracts many tourists, please reserve your room not later than May 6, 2009. Hotel accommodation is subject to availability. Requests received after this date can not be guaranteed. Reservations are made on a first come, first served basis. Availability of rooms in each category is limited. Names of persons sharing rooms must be indicated.
Rates are in US dollars (USD) and are per room, per night. City Tax : 12,45% included in room rate.
Inexpensive accommodation solutions can be found at Wheelock College. Rooms are still available!
Reservation and Payments
Only guaranteed reservations will be accepted. To guarantee
your reservation a deposit covering one night is required to be
paid to MCI Suisse SA either by bank transfer or by credit card
(deposits will be deducted from the final hotel bill when paid by
the participant at the hotel). Please indicate the participant's name
and “ISTH 2009” on ALL payments.
From May 27, 2009, only payments made by credit card will
be accepted.
Inquiries
Any inquiries or requests for additional information, changes or
cancellations of room reservations should be addressed directly
to MCI by email or in writing.
Group Reservations
Group reservations will be handled by MCI Suisse SA with
separate contracts. Please contact MCI for further information.
Changes of Hotel Booking
All changes to hotel reservations will be performed by MCI.
Please do not contact the hotel directly. All changes must be
requested in writing. A handling fee of USD 50 per hotel room
will be charged for every hotel modification received after
June 10, 2009.
Modification of Registration and Social Program
A handling fee of USD 50 per registration will be charged for every registration modification received after June 10, 2009.
Cancellation of Registration
All cancellations must be sent to MCI Suisse SA in writing (fax, letter or email). For cancellations received before May 6, 2009, deposits will be refunded less USD 100.- for administrative costs. For cancellations after May 6, 2009, no refund will be available.
In case of late cancellations (From 7 May 2009) rooms cancelled, cancelled nights or no-show, one night stay will be charged and we reserve the right to charge the full stay if the hotel room cannot be re-sold.
A handling fee of USD 50.- per registration will be charged for every registration modification received after June 10, 2009.
Cancellation of Hotel Reservation
All cancellation must be sent to MCI Suisse S.A in writing (fax, letter or email). For cancellations received before May 6, 2009 deposits will be refunded less USD 100 for administrative costs. For cancellations after May 6, 2009, no refund will be available.
A handling fee od USD 50 per hotel room will be charged for every hotel modification received after June 10, 2009.
Cancellation of Excursions
Notification of cancellation must be made in writing. Full refund will be granted if written notice is received before May 6, 2009. For cancellations after that date, no refund will be available. Full refund will be made if an activity is cancelled due to lack of participation.
Check-in/Check-out Time
Hotel check-in time is 3:00 PM or later. If you are arriving after
6:00 PM, please notify MCI Suisse SA in advance. Check-out
time is noon.
Disclaimer
MCI Suisse SA as the Congress planner, ISTH and committee
members and officers of the XXII Congress of the ISTH claim no
liability for the act of any supplier to this meeting, nor liability for:
personal injury, the safety of any attendee while in transit to or
from this event, for any loss or damage, for delays in transport by
air, sea, rail, road, weather, in case of strikes, sickness, war or
other causes.
Methods of Payment
Please see payment methods on page 18 for more information.
Payment by personal checks cannot be accepted.
All payments are in US dollars (USD).
For hotel bookings, a deposit payment for the first night must
accompany the hotel accommodation form.
Additional expenses such as mini-bar, laundry, etc. must be paid
directly to the hotel when checking out.